Volunteering (formerly DIBs)

WYHA depends on its volunteers to support a quality hockey program for all our youth athletes. The time, talent and energy that each family contributes helps create the necessary resources and offset the cost of operating a hockey association. Roles related to supporting a home-sponsored tournament help generate revenue to provide various capital improvement projects at our ice arena facilities.

WYHA uses two forms of volunteering to support teams and the association. Families are expected to complete required Association Volunteering and support their team with Team-Level Volunteering.

What You'll Find Here

Volunteer registration requirements
The WYHA Volunteering policy
Volunteer role overviews and how to sign-up
Important notes
Penalties for incomplete fulfillment

Volunteer Registration Requirements

All Team Managers, Locker Room Monitors, Board Members, Coordinators, and any other volunteer that will have regular contact with or authority over WYHA players are required to complete the following registration steps.

Game Day volunteers for penalty box, clock and scorekeeping are not required to register.

STEP 1: USA Hockey Registration

You must obtain your unique USA Hockey volunteer confirmation number for the current season. It will be required for all of the remaining steps. For most roles, select membership type "Volunteer/Manager".

USA Hockey Membership Registration

STEP 2: Register with WYHA

Register with WYHA as a Volunteer via the link below. Please register with the same name you used with your USA Hockey Registration (ex. John vs. Jonathan or Elizabeth vs. Liz).

WYHA Volunteer Registration

STEP 3: Background Screening

USAH requires background screening every two years. The cost is $30.

Not sure if you need a new background screen this year? Follow the link above and click through to Begin a New Background Screen. After you proceed past the welcome page and answer six short questions about your background, the next screen is titled Applicant Lookup. After you enter your last name, SSN and DOB, the system will tell you if you are ineligible to submit a background check at this time and must wait until next year.

ADD USA Hockey Code #

Background Screening

Step 4: SafeSport Training

USAH requires SafeSport Training that must be renewed every 12 months. Training can begin 60 days prior to the date of the expiration. If your certificate expires you are ineligible to participate as a volunteer. To find out if your SafeSport Training is current, log in with your current USA Hockey Volunteer Confirmation Number and USA Hockey password. Once logged in, it will show your SafeSport Training expiration date or your available SafeSport training courses.

SafeSport Training

How to view and sign-up for Shifts

To view and sign-up for volunteer shifts log into your Wayzata Hockey Crossbar account, click Account, then Volunteer to see Shifts. A common mistake is logging into the Crossbar logo instead of the Wayzata Hockey Crossbar account. View this step-by-step guide from crossbar.

Crossbar Help Article

The WYHA Volunteering Policy & Requirements

2025-2026 Policy coming soon.

ASSOCIATION VOLUNTEERING Role Descriptions

It is critical that ALL roles are at the rink, in their position and ready to do the task at the start time. Please account for arrival, parking and being fully ready to do the task at the designated start time!

Game Related Roles

Typically available during hosted-tournaments

Time Clock/Scoreboard - runs the rink time clock and scoreboard. It is important that if you sign-up for this position that you feel very comfortable knowing that you will be able to do this accurately. There are training guides on www.WayzataHockey.org.
Penalty Box - responsible for letting players in and out of the penalty box. You will need to be aware of penalties being called to let players in the penalty box. You will also need to be watching the end of the penalty so the player can get back on the ice as soon as his/her penalty is complete.
GameSheet - runs the iPad and scoring system

The above roles are Minor Official roles, and as such you are expected to act in a professional, impartial and objective manner. No persons other than the minor officials are allowed in the timekeeper/scorekeeper area (i.e. no minor children).

Tryout Support

Typically available during September/October

Check-In - be at the rink prior to scheduled tryouts and/or games to check-in players and give them equipment (for tryouts). A Director will usually be at the rink to set up the table and give you the rosters.
Bench - open and close the doors for players to get on or off the ice. This person needs to be ready and watching the game and players to keep this transition quick and moving. Do not take this role for your players tryout time.
Pinnie Collection - responsible for collecting tryout pinnies from every athlete at the conclusion of tryouts. A representative will provide collection bins and instructions on when and where to gather the pinnies. You may help move the bins to/from the storage room.
Player Chaperone/Locker Room Monitor (LRM) - responsible for Locker Room Monitoring (LRM) duties intended to ensure the safety and well-being of athletes in locker room settings. LRM under USA Hockey policies require that whenever there are players present in the locker room, there must be at least one screened and SafeSport-trained adult present to monitor the locker room. The LRM must be inside the locker room. The LRM must be male for Boys teams and female for Girls teams. ONLY sign up for this role if you are LRM certified! ONLY sign up for this role if you are LRM certified!

Tournament and Other Roles

Typically available during hosted-tournaments

Tournament Check-In Coordinator - responsible for staffing the tournament office and assisting with the running of the tournament at the discretion of the Tournament Director. Tasks could include a variety of things such as checking in volunteers, charging walkie-talkies, charging iPads etc. You may fill in with game jobs (ex. Time Clock/Scoreboard) on occasion in the event of volunteer no-shows. Organization and communication/hospitality skills are a plus.
Runner - responsible for a variety of items that could include the tasks in the Tournament Check-In Coordinator role, or filling in for a no-show volunteer for Timeclock/Scoreboard, GameSheet, or Penalty Box.

Administrative Roles

These roles support administrative needs

Mite Madness - Coordinate various support roles necessary to create a great end of season experience for Mite players (typically available early to mid-March)
Team Photo Day Support - assist with organizing and and lining up teams to stay on schedule for team photos

Penalty Box Volunteer Role Training Video

Learn how to do the role of Penalty Box Volunteer in this short video tutorial from Wayzata Youth Hockey Association Director of Hockey Operations, Miles Death.

This video will help you be prepared for your volunteer role supporting your players' team during a game or scrimmage, or doing your Association Volunteering hours.

Thank you for taking the time to ensure you understand the Penalty Box Volunteer role expectations in order to best support the hockey players, the referees, and the hockey game.